• Lela Countryman

7 Signs You Need a Bookkeeper

Updated: Jan 18

7 signs you need a bookkeeper with photo of calculator and pen with spreadsheets

For every business owner there comes a time when you just can’t keep up with it all and you must determine if outsourcing your bookkeeping is worth the investment. As a business owner, you know that record keeping is a must and managing your finances is an important part of your normal business operations, but for many there are concerns about when is the right time to hire a bookkeeper. There is not an exact time when a business should hire a bookkeeping professional however here are 7 signs you may want to outsource your bookkeeping to an industry expert.

1. You Don’t Have Books

If you don’t have books in any accounting software, you may be losing out on the benefits of having technology work for you. Using an excel spreadsheet or just trying to file those receipts for tax time can be very time consuming and ineffective. By utilizing an accounting software, you can save a lot of time as well as properly track all you need for tax time. A bookkeeping professional can take care of your day-to-day transactions without having to learn the basics of accounting behind the accounting system.

2. Your Books are Not Up to Date

If you have books, are they up to date? It may be time to hire a bookkeeping professional if you are struggling to keep them up to date. You cannot get a clear picture of your financial health if your books are not up to date. Most entrepreneurs work on average 60 hours per week which will be drastically increased as you may struggle to get them up to date when tax time comes. If you can’t seem to find time to do it, you could pay thousands to get them current. A bookkeeping professional will be able to provide monthly financial statements to give you a clear picture of your financial health.

3. Your Cash Flow is Inconsistent

Inconsistent cash flow can be sign that you may need some assistance in properly tracking the amount of cash coming in and out of your business. Inconsistent cash flow over an extended period of time can put your business at risk. A bookkeeping professional can track your statement of cash flows to assist with the inconsistent cash flow and provide ways to help increase and level out your cash flow.

4. You May Not Know How Profitable You Are

You know you are making money because you can pay all your expenses. You may even be getting paid by your business, but do you know exactly how much you are making? If you do not know how much money you are making or spending, tax time can a challenge. You could be underestimating your income therefore you are underpaying your taxes, or you could be overestimating your income and are paying unnecessary taxes. By properly tracking your bookkeeping, you will know exactly how profitable your business is.

5. Your Accountant is Only Doing Your Taxes

If you wait all year and send all your bank statements, receipts, and other business documents to your tax preparer, you may be paying for unnecessary services. A tax preparer is going to charge more to compile those documents and create your year-end financial statements. This also means you won’t have any monthly financial statements throughout the year. Without someone reviewing your books throughout the year you may be missing out of valuable information that up-to-date books can provide.

6. Tax Time is Stressful

If tax time is stressful and you must send a lot of emails to your tax preparer in order to complete your taxes, you may want to outsource to a bookkeeping professional. When a bookkeeping professional is on your team, the year-end financial statements are sent to your tax preparer along with all pertinent documentation. When you have up to date books, determining the proper tax information can be accessed to collect the information without having to request it. This will ensure that tax write-offs are accounted for, and your income will be properly reported.

7. You Simply Do Not Have Time

Your time is valuable and if you are struggling to keep up with all the demands of your business, it may be time to outsource to a bookkeeping professional to take over your books. Bookkeeping may not be high on your priority list and deciding to reach out for help can make your business finances run more efficiently.

Photo with the 7 signs you need a bookkeeper. Photo of money, calculator and pen

There is no exact time to know when a business needs to hire a bookkeeper. These 7 signs are a guide to help you make this important and worthwhile decision to hire a bookkeeping professional. By outsourcing your bookkeeping, you will have up to date books, your cash flow will be monitored, and you will know exactly how profitable you are. Tax time stress will be a thing of the past because bookkeeper will work directly with your tax preparer to provide all the information, they will need in order to complete your taxes. All this will free up your time to focus on other aspects of your business.

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